EquityList Product Updates

New ‘Document Center’ to share files easily with employees

Under Employees > Document Center, employees and other stakeholders with grant documents can find system-generated documents auto-populated within their dashboard in a single place. Company admins can also upload standard employee documents that can be securely accessible in their dashboards.

How is a Document Center different from a Data Room?

Data Rooms are document vaults with additional security measures (like access passcodes) and are designed to share confidential information with fewer people, like investors or board members.

In contrast, a Document Center is more open, one-to-many option i.e. with a single upload, company admins can make a file available to all employees.

(Tip: As an EquityList admin, if you’re collecting employee consents, a signed copy of their own consent letter will also be automatically stored in the Document Center at their end.)

New Single Sign-On (SSO) integration

For our customers already using Single Sign-On (SSO) to streamline access to applications like Jira, GitHub, and Outlook via Microsoft Active Directory—we’re excited to announce a new SSO integration with EquityList.

Employees and admins can now access their EquityList accounts directly from their Active Directory or other SSO dashboards without needing separate EquityList credentials.

How it works?

1. Integration setup: Under Company > Integrations, admins can select SSO and simply upload their SAML metadata URL or XML file from their SSO provider (e.g., Azure Active Directory).
   
2. Seamless access for employees: Once configured, employees can log in to EquityList directly from their SSO dashboard by clicking on the EquityList logo—no additional login required!
   
3. Enhanced security and control: With SSO, our customers get added security and simplified management. If an employee exits the company, revoking access from the SSO dashboard will also remove access to EquityList, ensuring data security.

Show FMV growth chart in the employee dashboard

Company admins can now show their FMV growth chart to option-holders directly in their dashboards.

This option is disabled by default since many companies may want to first ensure that their entire valuation history is correctly uploaded on the EquityList platform in the first place.

(If you're an EquityList customer and would like to enable this option, reach out to your Account Manager or write to us at help@equitylist.co.)

Upgraded board consents for equity grants

With the updated board approval features, admins can now seek Board Consents directly while issuing equity grants to stakeholders.

What’s new?

1. Pool-based filtering: In the Equity Awards > Grants page, admins now have access to grant filters making it easier to locate ‘draft’ grants when sending board consent requests.
   
2. Swift board approval process: Admins can bulk-create board consent requests by selecting grants, specifying board members for approval, and choosing the board meeting date and time.
   
3. Automated email notifications: When a board consent request is initiated, invited board members receive an email with a direct link to review and sign the consent. Upon signing, automated emails notify all involved parties, confirming that the board consent has been approved.
   
4. Auto-filled board approval dates: Once the board consent has been successfully executed, the board authorized dates will automatically be linked to the respective equity grants.
   
5. Employee counter-signature: For grants configured to require employee acknowledgment, employees receive a notification to sign the finalized grant letter once board approval is complete.
   
6. Real-time status tracking: The Legal > Board Consents page displays real-time signing statuses, showing the number of board members who have signed.

Comprehensive cap table ledger report

EquityList now provides a Comprehensive Cap Table Ledger export that consolidates all relevant information into a single report. This report, accessible under Cap Table > Exports, offers detailed insights, from ESOP grants to share certificates, and share classes.

What’s included in this report?

1. Summary and detailed cap table: The report’s first two tabs provide a summarized view of the cap table, followed by a more detailed breakdown of shareholder holdings and equity distribution.
   
2. Equity certificates by share class: Separate tabs are provided for each share class, including Equity, Seed, Series A, Series B, etc., making it easy to view equity certificates organized by class.
   
3. Convertible instruments: The ‘Convertibles’ tab captures details for convertible notes and SAFEs, with fields for type, capital contribution, discount, conversion date, and linked share certificate ID for converted instruments.
   
4. ESOP and SAR grants: Dedicated tabs provide an overview of ESOP and SAR grants, including vesting details. Additional fields such as federal exemption and state of residence are included where applicable for compliance.

This all-in-one report is designed to streamline cap table management, offering a holistic view for easy reference and decision-making. Any feedback is welcome as we continue refining this enhancement!

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