EquityList Product Updates

Under Admin > Permissions, we've introduced a comprehensive permission-based access system that gives you precise control over what each team member can view and modify within the EquityList platform.

How does it work?

• Default roles with customizable permissions: Under Admin > Users > [Username], each standard role (’Admin’, ‘ESOP Manager’, ‘Editor’ etc.) now comes with default permissions that you can further customize by toggling specific access rights on or off (through Admin > Permissions).

• Create custom roles: Define completely custom roles with specific permission sets based on your team's responsibilities. E.g., create a "View-Only ESOP" role for team members who need visibility without edit rights.

• Detailed permission toggles: Control access at a granular level across various functions, including:
  • View/manage grants and schemes
  • Access to analytics and activity logs
  • Dashboard visibility
  • Bulk upload capabilities

• Easy user role assignment: Quickly assign or update roles from the user management section (Admin > Users), with changes taking effect immediately upon page refresh.

This feature gives you the flexibility to align platform access with your company’s structure and security requirements, ensuring team members have exactly the right level of access they need.

When creating new ESOP/SAR/RSU grants (Equity Awards > Grants), you’ll see a redesigned grant creation experience with a vertical stepper form that provides helpful context and streamlines the entire process from creation to execution.

What's changed?

• Contextual grant insights: When you enter the number of stock options, you'll see helpful data like -
  • How this grant compares to others in the same pool (percentile ranking)
  • What percentage of the company’s total ESOP pool this grant represents
  • The employee's ownership percentage on a fully diluted basis

• Flexible exercise period settings: For post-termination cases, the default exercise period is selected but you can toggle it off and specify a custom period.

• Execution options for different workflows: Based on your needs, select from multiple grant completion paths:
  • Save draft without executing it
  • Request company e-signature (maker-checker flow), or
  • Complete full execution in one step

Hide employee details when generating reports

Under Equity Awards > Reporting, admins can now toggle on/off the option to hide employee PII (Personally Identifiable Information) when generating reports.

This flexibility is crucial in limiting the exposure of sensitive data when shared internally, or otherwise, and also preventing accidental disclosures.

For those who’re curious, the following information will not be included when this option is toggled on:

• Employee Name
• Work Email
• Personal Email
• Employee ID
• Title
• Beneficiary Details

(Note: ‘Hide Employee Details?’ option is now toggled ON by default.)

Bypass employee e-signature for grant execution

Under Equity Awards > Grants, we've introduced a new option allowing company admins to bypass the employee's e-signature requirement when executing equity grants. This update streamlines the grant execution process, especially for scenarios where collecting employee signatures may not be immediately necessary.

‍How it works?

1. Setup toggle: Inside a scheme’s properties, company admins can now toggle on/off the ‘Bypass Employee E-Sign for Grant Execution’ option. When enabled, this feature allows grant execution to proceed with just the company's e-signature, skipping the employee's sign-off step.
   
2. Faster grant execution: With the bypass enabled, the grant execution process is reduced to two steps: a) setting up a grant, and b) applying the company's e-signature. Employees will not receive an invite to sign; the grant gets fully executed upon the company's approval.

(Note: This option can be toggled off at any time, thereby reverting to the standard flow where employees are prompted to e-sign their grants. Currently, this toggle is available only for ESOP schemes.)

New employee consents feature

Under Employees > Consents, admins can now create, manage, and track employee consent requests. This feature ensures employees acknowledge specific policies or documents before gaining full access to their dashboards.

What’s new?

1. Consent creation and customization: Admins can easily create new consents with a unique title, set reminder frequencies (daily, weekly, monthly), and specify the maximum number of reminders.
   
2. Access control: When setting up a consent, admins can check the option to ‘Block Dashboard Access for Employees’ until the consent is signed.
   
   When selected, employees with pending consents will be redirected to the signing page instead of their dashboards. When not selected, employees will be able to access their dashboards but their consent will still be pending.
   
3. Tracking and status monitoring: Admins can monitor the consent’s status, check if employees have viewed or signed it, and track the exact dates and times of each action.
   
   (Tip: Signed consent documents are accessible in the employee’s Document Center, maintaining transparency and record-keeping.]
   
4. Guardrails for admins: Consents can be saved in draft mode, allowing admins to verify templates before sending them to employees.
   
   (Note: Drafts can be deleted, but once sent, the consent becomes final and cannot be removed.)